Finance Manager

Responsibilities

OVERALL RESPONSIBILITIES
The Finance Manager role requires leadership and initiative, is part of a team-driven staff, and reports to the Interim Director of LCT. Financial responsibilities include management of accounts receivable, accounts payable, payroll, bank accounts, other assets, and liabilities such as staff credit cards. This role is responsible for Human Resources records. This role consists of routine tasks, project-based assignments, and problem- solving situations that need to be balanced.

PRIMARY RESPONSIBILITIES

  • Oversee and/or Execute Bookkeeping Activities
    • Process record-keeping for current and long-term assets and liabilities
    • Process bank deposits and reconcile bank accounts
    • Process and enter accounts receivables activity
    • Process monthly vendor statements
    • Record ticket and development revenues
    • Track collection of outstanding receivables and work with relevant staff on collections
    • Reconcile box office/development systems to accounting system and work with box office and development staffs as needed
    • Supervise accounts payable entry
    • Supervise staff credit card activity entry and monthly reconciliation
    • Supervise vendor payments and billing issues
  • Manage Execution of Payroll and Payroll Records
    • Serve as payroll administrator
    • Manage employee benefits and related-record keeping
  • Manage Monthly and Annual Reporting
    • Conduct General Ledger account analysis
    • Prepare journal entries
    • Prepare materials for the annual review and the Form 990
    • Prepare templates and conduct research for budget development
    • Prepare monthly departmental Budget to Actual reports; respond to staff questions
    • Assist Interim Director as available in monthly financial projections and annual budget
    • Assist with cash flow management
  • Assist Interim Director in Day-to-Day Management of Human Resources Activities
    • Prepare letters of employment and conduct onboarding of employees and new staff orientation
    • Respond or direct staff inquiries and questions on benefits
    • Maintain personnel records
    • Take notes at HR related meetings and act on HR issues at the direction of the ID
  • Other
    • Train and respond to staff questions on financial activities like account coding, submission and payment of bills, invoices, and timesheets
    • Maintain documentation on financial policies, procedure, and processes
    • Annual processing of 1099‘s and W-2’s
    • Assist in Finance Committee meeting preparation and take notes
  • Other duties as assigned

QUALIFICATIONS
The ideal candidate will be able to demonstrate the following:

  • Skills
    • o Better than working knowledge of Excel
    • o Working knowledge of Microsoft Office
    • o Comfort with Adobe Acrobat and Adobe Sign
    • o Excellent numerical, computational, and analytical skills
    • o Understanding of not-for-profit accounting & financial statements
    • o Formal training in accounting or bookkeeping required
    • o Formal training in not-for-profit or business management preferred
  • Experience
    • Experience using QuickBooks or similar accounting software package required
    • Experience administering hourly and salaried payrolls required
    • Experience with budgets to actuals reporting and other financial report preparation required
    • Experience using AudienceView or similar CRM database application in relation to revenue recognition and recording perferred
    • Previous administrative work experience at a theatre, arts organization, not-for-profit, or services-based organization preferred

QUALITIES AND PERSONALITY

  • Attention to detail and accuracy while working on multiple projects and tasks
  • Able to re-prioritize tasks as they arise
  • Genuine interest in the arts and knowledge of live theatre
  • Highly organized and self-motivated
Compensation

Reports To: Interim Director
Partners with: All Lines of Business at LCT, Board Treasurer, and LCT Vendors
Hours: Part-Time, flexible schedule, retirement and PTO included in benefits
Salary: Hourly, Based on Experience

When

Position starts late September, early October. Start date is negotiable.

Contact

Please send a cover letter and resume to:

Erik Vose
Interim Director, La Crosse Community Theatre

428 Front St. S
La Crosse, WI 54601
[email protected]